Digital Document Management

South Jersey Computer Pros can show you how to increase efficiency with automated document management.

Reducing the amount of paper within an organization translates to immediate bottom-line savings.

Electronic document management is no longer the exclusive domain of large corporations. In fact, almost every small business can benefit from going paperless or almost paperless – both financially and through increased productivity.

South Jersey Computer Pros can help you drastically reduce the amount of paper in your office through a three-step plan designed to achieve mass adoption by employees. First, we’ll familiarize ourselves with your business and your processes, always taking employee input into account. Next, we’ll design a process to either eliminate or dramatically reduce the use of paper in common tasks; as well as archive all prior files to an an easily searchable but secure electronic format. Third, we’ll visit your employees and train them on using the new systems and processes. A new system is worth nothing, after all, if employees don’t know how to use it.

The experts at South Jersey Computer Pros have provided document management solutions to businesses as small as one person and as large as hundreds.

Read about some of the specific benefits of going paperless:

  • Save Money: Often the document you need for a tax matter – or to fulfill a client’s request – is contained in another employee’s filing system, a cavernous “file room,” or worst of all, an offsite storage facility. When a  manager who earns $50,000 per year spends an hour searching for that elusive but necessary piece of paper, your company has accumulated $26.67 in lost productivity. Multiply this across your organization and you’ll probably come to the conclusion that lost or hard-to-find documents are costing your company thousands of dollars.
  • Increase Business Development: One consequence of saving time is saving money, as stated above. Another is the ability to re-assign time previously dedicated to searching for documents to other, more productive activities. According to a YouGov survey, 30% of business managers and directors would spend the time they save on business development.
  • Save Space: Paper-heavy professions such as law, insurance and medicine often dedicate large rooms, or even entire sections of floors, to document storage. South Jersey Computer Pros can help your organization shed this space or re-deploy it for more productive use through secure, HIPPA-compliant automated document solutions.
  • Increase Compliance: Whether it’s aimed at your clients, vendors or employees, completing and submitting any paper document is  a task often deferred till the last minute. In legal and tax matters, HR and a host of other instances, timely compliance can mean the difference between profitability and write-downs, between victory and defeat. Digital document management also ensures that every document is equipped with an extensive audit trail, tracking every view, movement and revision for later review.
  • Conserve Resources: According to studies conducted by The Daily Green, a 10 percent reduction in paper usage in American business would reduce carbon emissions by 1.6 million tons per year. Also consider the reduced cost for paper, ink/toner, printer and copier repair, stamps, labels and a host of other supplies.

 

Cost Savings of a Paperless Office

TIME COST

Employees

Hours/Day *

Paid/Hours

250 Days/Year

Total Cost

10

1

$10.00

250

$25,000

SUPPLY COST

Miscellaneous Office Supplies:

file folders, labels, printer & copier maintenance, copy paper, vertical file cabinets, off-site storage unit

$2,524.00

TOTAL YEARLY TIME & SUPPLY COST INVESTMENT

$27,524.00

TOTAL MONTHLY TIME & SUPPLY COST INVESTMENT

$2,293.67

eFileCabinet COST 1st YEAR

$2,944.00

ROI

1.28 Months

Document Management Statistics

  • An average organization spends $20 in labor to file each document and $120 in labor searching for every misfiled document. (GroupPro/Gartner Group)
  • 25% of enterprise paper documents are misplaced and will never be located. (Datapro/Gartner Group)
  • The average employee spends 400 hours per year searching for paper documents.
  • It costs about $25,000 to fill a four drawer filing cabinet and over $2,100 a year to maintain it.
  • 95% of information is on paper and it is estimated that the average worker prints out 45 sheets of paper per day. (IDC)

Additional Advantages of Electronic Document Management

  • Save Time & Space
  • Regulatory Compliance
  • Disaster Recovery & Business Continuity
  • Information Security
  • Good for the Environment (Corporate Social Responsibility)

 

Contact Us Today to learn how you can save money and improve document retention and management.

  • client testimonials

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    QAISER MUNIR,  Web Programming
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    QAISER MUNIR,  Web Programming
    Lorem Ipsum is simply dummy text of the printing industry 1.Lorem Ipsum is simply dummy text of the printing industry 1.
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    QAISER MUNIR,  Web Programming
    Lorem Ipsum is simply dummy text of the printing industry 1.Lorem Ipsum is simply dummy text of the printing industry 1.
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    shahzad Ahmad,  Web Programming
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    QAISER MUNIR,  Web Programming
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